Change Business Address Virginia: Everything You Need to Know

What Is My Business Address in Virginia?

Your business address is the location where your business operates. This is usually known as your business’s principal address. What you need for a business address in Virginia is a business, an office where you’ll receive information on behalf of the company, and sometimes commercial property.

To get a business address in Virginia you also have to register your business in VA. You can register your business by following the steps below:

1. Create a business plan
2. Name your business
3. Choose a legal entity (sole proprietorship, LLC, or corporation)
4. Get a Virginia business address
5. Select a registered agent (if you have an LLC or corporation)
6. Submit articles of organization or articles of incorporation
7. Apply for the necessary business licenses or permits

We also offer additional information that can help you learn how to register your business in VA if you want to learn more about each step.

You can also have additional business addresses for your operation in Virginia. For example, if you own or rent multiple properties these can all be considered addresses for your business. Still, the most important one is your principal address.

What’s the Business Address for a Sole Proprietorship in Virginia?

The business address for a sole proprietorship in Virginia is usually the home address of the sole proprietor. This is common for freelancers and other types of entrepreneurs. Even if you have another location for your business, most solo entrepreneurs use their home address to receive mail and other important documents.

That said, you can always change your business address to something else with the State Corporation Commission Clerk’s Information System.

Can I Change My Business Address in Virginia?

Yes, you can change your business address in Virginia. You can change the address for any of your locations, even your principal office. However, if you want to change your principal office location the steps are more in-depth, and you have to follow the appropriate processes.

When changing your business address in Virginia you also have to change your business address with the federal government, or IRS. This is because the IRS also needs to know your location.

How Much Does It Cost to Change a Business Address in Virginia?

It doesn’t cost any money to change your business address in Virginia. In fact, you can change your business address online for free when you fill out the necessary forms.

If you plan on purchasing a new property or renting a new space, it can start to cost you money to change your business address. Ultimately, it comes down to the location you plan on moving to because you don’t have to pay the state of Virginia or the federal government anything to change your business address.

How Do I Change My Business Address With the State of Virginia? Our Complete Guide

To change your business address with the state of Virginia you have to follow the appropriate steps. Typically, you have to visit the State Corporation Commission Clerk’s Information System website to complete this process online.

There are separate steps for LLCs and corporations, so make sure you choose the right steps for the legal entity that you have.

Learn more about the process for changing your business address with the state of Virginia for your LLC or corporation below.

How to Change a Principal Address for a Corporation in Virginia

The steps to change the address of a corporation aren’t the same as an LLC or sole proprietorship. However, the process is similar and can still be done through the State Corporation Commission’s website.

The steps you need to follow include:

1. Log into the State Corporation Commission Clerk’s Information System
2. Navigate to the top left of the page and select Online Services
3. Locate the business entities section and select Annual Reports
4. Select With Changes when you hover over the pulldown bar
5. Select Continue on the bottom right of the page
6. Enter the name of your entity or your entity’s unique ID
7. Look for the Select button and press it; avoid pressing the green entity name
8. Click Continue
9. Review your entity information and update the necessary information including your phone number or email address
10. Select Next
11. Update the Principal Office Address and make sure you fill in information for all parts of the form that have an asterisk
12. Click Next
13. Review the current principal information
14. Add principal directors if you need to
15. Select Next
16. Enter the signature information; there will be an asterisk next to the field you need to fill out
17. Add your signature by selecting the Add button
18. Review each section of your manual report to ensure that every lines up properly
19. Select Add to Shopping Cart
20. Confirm your change of information

Following these steps is all you have to do to change the principal address of your corporation. That said, make sure you update all your paperwork to reflect your current address.

How to Change LLC Address in Virginia

Changing the principal address for an LLC in Virginia can be done in a handful of steps. Ultimately, it comes down to visiting the State Corporation Commission Clerk’s Information System and updating your information. You can do so for an LLC in Virginia by following the steps below.

1. Log into the State Corporation Commission Clerk’s Information System
2. Go to Online Services; it’s on the top left of your screen
3. Select your entity type and select continue
4. Click Statement of Principal Office Change
5. Select Continue
6. Enter the name of your LLC or the ID number issued to you by the state
7. Click the Select button but avoid clicking on the green entity name
8. Review your entity information
9. Select Next
10. Update your principal office address to your new location
11. Confirm whether an individual is signing to make the change or if you’re acting on behalf of the business
12. Complete all parts of the form that have an asterisk
13. Select Ok when the box pops up
14. Review each section of the Statement of Principal Office Change and update any necessary information
15. Click Add to Shopping Cart

Once the changes are in your cart you can confirm the changes.

While these steps are simple to follow, make sure you’re prepared for an address change. You want to have the new address on any marketing materials and ensure that your clients know where your office is being moved.

How Do I Change My Business Address With the Federal Government

Changing your business address with the state of Virginia is a great start. However, you also need to notify the IRS that you changed your address. You can do this by filling out form 8822-B. This form also has a spot for you to change your home address, so you can do that using this form as well.

Then, it’s time to follow the steps below to change your address with the IRS:

1. Check any boxes that the address change will impact
2. Enter your company’s name
3. Enter your employer identification number
4. Enter your previous address
5. Enter your new mailing address
6. Choose your new location; you can leave this section empty
7. Update your responsible party if you plan to do so, also known as a registered agent
8. Enter information for the new responsible party
9. Sign the forms

Once you sign the forms you can mail them to the IRS and wait for your address to change. This can take a few days to process, especially if you factor in the time it takes to mail the form.

How Do I Change My Business Address With the Virginia Tax Department?

Changing your business address with the Virginia Tax Department can be done in a few ways. First and foremost, you can change the address on your tax return. When you file your tax return you can simply change the address and send it to the state’s tax department.

However, there is also another way to change your address with the Virginia Tax Department. You can log into the account you have with the tax department and update your address online. If you don’t have an account for your state taxes the state allows you to enroll here.

When you enroll you’ll have to include the name of your business, the EIN, and your personal details.

How Do I File an Amendment for a Virginia LLC?

Filing an amendment is important if you want to change information relating to your LLC that’s not solely based on your address. To do this, you’ll have to submit one original Virginia LLC Articles of Amendment. These documents need to be signed by a manager or another member of the LLC that has been assigned responsibility.

The most common use of an amendment is to help you change your LLC operating agreement. The operating agreement is the legal contract that outlines the structure of your company. It’s used to govern the internal operations of an LLC; similar to how bylaws work for a corporation.

How Much Does It Cost to File an Amendment in Virginia?

Filing an amendment costs $25 in Virginia. You can pay this fee via a check to the State Corporation Commission.

Avoid sending cash or trying to pay in different ways. This can result in your payment not being accepted and your changes not being processed. You can also go about this process online but you’ll have to pay an additional 2.35% fee or $1.95 minimum.

How Long Does an Amendment Take to Process?

Amendments don’t take a long time to process. You can expect the process to take between one to three weeks for the forms to process. Filing online can speed up the process because you don’t have to wait for the forms to arrive in the mail. You can also contact the state to see how much longer it will take for an amendment to process.

What Can’t I Change With an Amendment in Virginia?

You can’t change everything with an amendment. For example, if you want to change a registered agent in Virginia you have to work with the State Corporation Commission’s website and fill out the necessary forms. The process is simple and doesn’t cost you any money, but it’s not something you can do with an amendment.

Changing your address also has to be done through the SCC’s website and not with an amendment.

Change a Business Address in Virginia Today!

Business addresses function as your home base. In Virginia, they’re known as a principal office and the principal office is the headquarters for your LLC or corporation. This even applies if you have some other locations.

While you should stick with a principal office location when possible for consistency, it’s not hard to change the location in Virginia. All you have to do is fill out the appropriate paperwork online with the State Corporation Commission Clerk’s Information System.

Once you have access to that system you shouldn’t have any problems following the appropriate steps to change the business’s address. That said, before you start changing your address, make sure your marketing materials are updated and that people know where to start sending you mail.